(City, State, Zip)
RE: (Name of Church Member)
As I believe you are aware, I am a Seventh-day Adventist, and as such, I observe the seventh day of the week (Saturday) as the Sabbath, as taught by my church in harmony with the Bible.
It would be a violation of my deeply held, sincere religious conviction to work on the Sabbath which begins at sunset Friday and ends at sunset Saturday. Since our company operates on the basis of a five-day work week, Monday through Friday, there has not been any problem in my work schedule as yet, as far as being off on Sabbaths is concerned.
However, in the winter months, which we are approaching, the sun sets much earlier than at present, as early as ____ p.m. In order to retain my integrity in Sabbath observance, it is important that I be allowed to leave work each Friday just prior to sunset. I anticipate this arrangement would be necessary for only five to six weeks, or until the sun starts to set after 5:00 p.m. I realize the need for this requested accommodation is still a few months away, but I wanted to make arrangements in advance, so that we can discuss it and plan for the accommodation.
Please bear in mind that I do not request Sabbath hours off in order to engage in secular activities or just simply to be off work. It is our belief that during these sacred hours we must lay aside all secular activities, shopping, sports, entertainment, and employment. Beginning at Sundown Friday until Saturday evening, my time is devoted to God.
I therefore respectfully request that you make an accommodation for my religious belief, observance, and practice (in harmony with Title VII of the Civil Rights Act and the guidelines of the Equal Employment Opportunity Commission) by allowing me to leave work on Fridays in question just prior to sunset. I am certainly willing to come in to work early on Fridays or even to make up work on Sundays, or to cooperate in whatever other arrangements may need to be made so I can retain my Sabbath observance according to my conviction.
I look forward to hearing from you soon regarding this request.
Copies to: Members file
Religious Liberty Director